Pre-recorded Video Presentation Upload Instructions

(Last updated 08/06/20)

Dear Author(s),

First, thank you for your final paper submission and your continued patience regarding conference format.

The Organization Committee (OC) continues working on the in-person format for IROS, Oct 25-29, 2020 in Las Vegas. We recognize that travel constraints and health concerns remain. The safety and well-being of conference participants is our priority. We will continue to monitor travel advisories issued by the World Health Organization (WHO) and the Centers for Disease Control (CDC) and work with our local venue partners to remain current on the city’s preparedness to deal with any needs.

Second, the prudent action now, is to collect pre-recorded videos of technical talks. This is also in-line with “best practices” voiced by many IEEE conferences held this year. Such videos provide the most options for conference format.

How to Prepare Your Pre-Recorded Video Presentation for Upload

  1. Please use the following guidelines for your video:
    • Duration: 15-min maximum
    • File size: 50 MB maximum (may require you to compress you video before uploading)
    • Minimum Height: 480 pixels
    • Aspect Ratio: 16:9
  2. Potential Video Compression Tools:
  3. Video format: Prepare your video file in mp4 format. Please do not try to upload Powerpoint or PDF files.
  4. You are also kindly required to submit a release form with your video (signed copy in PDF), as it is not covered by the original copyright transfer. The deadline for the submission is Sept 2, 2020 23:59 Pacific Time
  5. While we are unable to provide individualized technical support to help you create your video, the following possible approaches can be used:
    • Easiest and Recommended: Record your presentation on your computer using Zoom. To do so, create a Zoom meeting, then use the share screen feature to share your own presentation and present your own work while recording your own voice. Afterwards, download your video, then check the file’s compatibility with the requirements stated above in terms of file format, size, aspect ratio, etc. The corresponding author of a paper can login to PaperPlaza ( and upload the video and release form. The deadline to upload is Sept 2, 2020 23:59 Pacific Time.
    • For iPad users, apps such as Explain EDU can be used to present Powerpoint slides and record your voice simultaneously, then the video file can be saved and uploaded to PaperPlaza ( This option, however, requires you to purchase the Explain EDU app. This app is also nice for making online video instruction videos or lectures if you later decide to present your work to others or teach in an online format.
    • Another useful tool to record your presentation is Loom. It lets you record quickly a screencast with voiceover and your face. It’s quite easy to turn a PPT into a fine presentation video; consider checking this out.
  6. Please note the above specifications will be checked at the time of submission and files not meeting them will be prevented from being uploaded. The corresponding author can login to their workspace and follow the link to upload (or re-upload) the video presentation file until the deadline.
  7. Except for the above duration and digital constraints, the form of the presentation is left free. Please be mindful that viewers expect information, and not perfection. At the minimum, please be sure the video includes the title of the paper, the authors, and a reference to IROS 2020. This makes it easy for viewers to identify the video.
  8. Please start early: given that the resulting video files will be very large, they might need a long time to transfer.

The OC recognizes and empathizes that this an extra task for authors, especially since it may overlap with the beginning of the fall-term. We are all in difficult and delicate situations – and trying to be pragmatic, understanding and flexible given the situation.

We thank you for your patience, continued support, cooperation and understanding in this endeavor.

Respectfully yours,

Paul Oh, General Chair
Marcia O’Malley, Program Chair